Event Planning

Vice Chair of Event Planning: Shalika Mugrai

Tasks:

• Events planners have to formulate a blueprint for the event two weeks before an event takes place and has to submit the finalized blueprint to the President, Vice President, Secretary and Business and Events Chairperson.
• Create surveys before an event and monitor the progress of Event Summaries by Event Managers.
• Must create the work schedule for the entire committee at least 1 week prior to an event.
• Responsible for spearheading event set up and event clean up, with assistance from People Specialists
• Attends E-board meetings during Chair’s absence
• Sends emails on behalf of Chairperson when Chair is unavailable to do.

Operations

Tasks:

• Consistently takes notes during committee meetings.
• Takes attendance during committee meetings.
• Consistently monitors active membership within committee and reports active members to Executive Secretary at least once a month.
• Transfers notes from committee meetings, attendance, and active membership to Executive Secretary.
• Manages the committee’s blackboard page.
• Must take consistent inventory of supplies before an event. Supply can facilitate this task.

Finance

Vice-Chair of Finance: Helen Yuan

Tasks:

•  Creates a team of catering specialists (preferably three) and monitors them in their pursuit of collecting bids.

• Communicates with President, Treasurer and Business and Events Chairperson about what bids are favorable/unfavorable.

• Instructs a budget analyzer to compile a “bid justification”— a one   page summary which would explain why the society chose one vendor over   the other two.

• Mandated to send copies of all three bids to Executive Secretary.

• Instructed to attend the officer workshop—as is the Committee Chairperson.

Committee Positions

• Events Analysts
• Internal Communicator
• Catering Specialists
• Supply Specialists
• People Specialists